Specialist offsite archive storage, archiving and retrieval
An efficient record management system is more than putting files in a box and a box on a shelf. It’s about the total life of that file, from the moment it is created through it’s updating, amending, circulation, deep storage and finally its disposal. Whatever your industry, you're not there to spend your time managing and sorting your document storage and archiving, but at the same time don’t want to jeopardise all of your paperwork and data by not taking good care of it for future potential needs.
That's why you need Access Records Management. No matter what your line of work; whether your data is irreplaceable, confidential or legally required to be archived; or you are simply running out of space; whatever your need we are here to help you.
Take a moment and think about the risks
Proper records management is a major issue for businesses and organisations that create, distribute and have a need for quick access to documents of various kinds on a daily basis. Stereo-typically sensitive documents are kept onsite in boxes and filing cabinets. Storing documents in this fashion exposes your business to a multitude of risks. At worst there are legal and financial penalties that businesses and organisations face if they increase the risk of the information in the documents being misplaced or destroyed by not having an adequate records management system. The ever increasing risk has led to many businesses and organisations to look for secure document storage facilities that can help them protect their important records.
Experts in records management, data protection and information destruction
Many organisations build up vast amounts of documents, records and data over time, and with strict laws and regulations in place, such as the Data Protection Act and Companies Act, businesses need to ensure that they don’t fall foul of the law. At Access Records Management our team, with over 40 years of experience work with our customers continually, striving to make the potentially confusing task of keeping records secure and safe simple and clear, whilst keeping the amount you spend on storage to a minimum. No matter type of record you are archiving (paper, digital, media etc), no matter the speed at which you may have to gain access to that information, and no matter what stage it is in its life cycle, Access Records Management has the expertise to help you create and utilise a fully functional and totally reliable document management system.
Our facilities are totally secure, compliant to ISO:9001 and ISO:14001 standards and incorporate the latest developments in barcode tracking software to manage your physical documentation utilising our partnership with the industry's leading software provider O'Neil Software. We offer a free initial consultation with no obligation on your part, and will happily visit you to get to know your specific requirements. We are confident that our extensive experience, standards and dedication to providing a personal service experience means you will quickly appreciate the benefits of partnering with Access Records Management.
Benefits Of Access Records Management
- Short and long-term document storage
- Retrieval and delivery (incl. 3hr emergency service)
- Scanning, copying and printing service
- Secure portal access to inventory database
- Barcoding for instant file location
- Scan to email or fax service
- Retention scheduling and certified destruction
- Document reading room
- 24 hour CCTV
- High spec security systems
- Your own dedicated Account Manager